Zeno Mind

Privacy Policy

How we collect, use, and protect your information

Last updated: January 15, 2025

Introduction

At ZenoMind Desktop, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI assistant desktop application and related services.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access or use our application.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

  • Use the ZenoMind Desktop application
  • Configure AI model providers
  • Contact us for support
  • Share conversation threads

This information may include:

  • API keys for AI model providers (stored locally and encrypted)
  • Configuration preferences
  • Contact information when seeking support
  • Any other information you choose to provide

Usage Data

We automatically collect certain information when you use ZenoMind Desktop. This information may include:

  • Application performance metrics
  • Feature usage statistics
  • Error logs and crash reports
  • System information (OS version, hardware specifications)
  • General usage patterns (anonymized)

Conversation Data

When you use ZenoMind Desktop:

  • Local Storage: Conversations are stored locally on your device
  • AI Provider Communication: Your queries are sent to configured AI providers (OpenAI, Anthropic, etc.)
  • Tool Interactions: Data processed through MCP tools (file operations, web searches)
  • Shared Threads: Content you choose to share via local export or remote sharing

How We Use Your Information

We use the information we collect for various purposes, including to:

  • Provide, operate, and maintain the ZenoMind Desktop application
  • Improve, personalize, and expand our AI assistant capabilities
  • Understand and analyze how you use our application
  • Develop new features and functionality
  • Communicate with you about updates and support
  • Monitor application performance and fix issues
  • Ensure the security and stability of our service
  • Provide customer support

Data Storage and Processing

Local Data Storage

  • Conversations: Stored locally on your device in encrypted format
  • Preferences: Application settings stored locally
  • API Keys: Stored locally with encryption for security
  • Cache Data: Temporary data for improved performance

Third-Party AI Providers

When you use AI models, your data may be processed by:

  • OpenAI: Subject to OpenAI's privacy policy
  • Anthropic: Subject to Anthropic's privacy policy
  • Azure OpenAI: Subject to Microsoft's privacy policy

Please review the privacy policies of these providers to understand how they handle your data.

MCP Tool Data

When using MCP tools:

  • File System: Operations are performed locally on your device
  • Web Search: Queries may be sent to search providers
  • Command Line: Operations are executed locally

Data Retention

We will retain your personal information only for as long as necessary for the purposes set out in this privacy policy:

  • Local Data: Retained until you delete the application or clear data
  • Usage Analytics: Aggregated and anonymized data may be retained for product improvement
  • Support Communications: Retained as long as necessary to provide support

Data Security

We have implemented appropriate technical and organizational security measures designed to protect your information:

  • Local Encryption: Sensitive data is encrypted on your device
  • Secure Communication: All network communications use encryption
  • Access Controls: Limited access to any collected data
  • Regular Updates: Security patches and improvements

However, please remember that no method of transmission over the internet or electronic storage is 100% secure.

Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

  • Right to Access: Request information about data we have about you
  • Right to Rectification: Request correction of inaccurate data
  • Right to Erasure: Request deletion of your data
  • Right to Restrict Processing: Limit how we use your data
  • Right to Data Portability: Request your data in a portable format
  • Right to Object: Object to certain data processing
  • Right to Withdraw Consent: Withdraw consent for data processing

To exercise these rights, please contact us using the information provided below.

Third-Party Services

ZenoMind Desktop integrates with third-party services that have their own privacy policies:

AI Model Providers

Search Providers

  • Various web search APIs may be used based on your configuration
  • Each provider has its own privacy policy governing data handling

We have no control over and assume no responsibility for the content, privacy policies, or practices of these third-party services.

Children's Privacy

ZenoMind Desktop is not intended for use by children under the age of 13. We do not knowingly collect personally identifiable information from children under 13. If you become aware that a child has provided us with personal information, please contact us.

International Data Transfers

Your information may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction.

Updates to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by:

  • Posting the new Privacy Policy in the application
  • Updating the "Last updated" date
  • Providing notice through the application interface

You are advised to review this Privacy Policy periodically for any changes.

Technical Preview Notice

ZenoMind Desktop is currently in Technical Preview. During this period:

  • Features and data handling practices may change
  • Additional data may be collected for improvement purposes
  • Privacy practices will be updated as the product evolves

Contact Us

If you have any questions about this Privacy Policy, please contact us:

We are committed to addressing your privacy concerns and will respond to your inquiries promptly.